The West of England Nature Partnership (WENP) is a cross-sector partnership hosted by registered charity Avon Wildlife Trust, and is not an independent legal entity. WENP is funded by South Gloucestershire Council, North Somerset Council, Bristol City Council, Bath and North East Somerset Council and Wessex Water, and governed by a Board with an independent Chair.
This Policy outlines how WENP manages and holds the information we collect as part of our work. This Policy was last updated on 24 May 2018 in line with the EU General Data Protection Regulations (GDPR) which take effect from 25 May.
The information WENP collects and holds:
- WENP holds email addresses, telephone numbers, individual names, job titles and organisation names for key contacts at partner organisations. These organisations include funding partners, Board members and wider stakeholder partners. This data is held to ensure that we effectively involve all our partners in our work to best deliver our vision of a secure, healthy and improving natural environment in the West of England. Our lawful basis for processing and storing this data is legitimate interest.
- WENP holds email addresses, individual names and organisation names as provided by individuals who wish to stay in touch with our work and join our mailing list to receive our electronic newsletter. Our newsletters are shared via email using the Mailchimp (a third party) service. Our lawful basis for processing and storing this data is consent.
- WENP also holds email addresses, individual names and organisation names as provided by individuals who wish to attend WENP events. We use Eventbrite (a third-party service) to manage bookings for events that we manage. This information will be used by WENP to administer and manage bookings – including sending a follow up email after the event, and stored for monitoring and evaluation purposes. Our lawful basis for processing and storing this data is consent and legitimate interest.
We do not share such data with third parties, except for discrete projects where specified delivery partners require such data to carry out specified works on behalf of WENP. In these cases, delivery partners commit to not sharing and deleting such data at the close of the specified works. Our lawful basis for this is legitimate interest.
How we store your data and for how long:
When a contact unsubscribes from our mailing list or we receive an email bounce-back, their record will be deactivated and they will no longer receive communications.
Any individual can ask us to delete any personal data that we hold for them by sending a ‘Delete personal data’ request to firstname.lastname@example.org.
Any individual has the right to request a copy of all personal data that we hold for them.
If you visit our website (www.wenp.org.uk) but do not provide your details in the contact form or sign up to our mailing list, we do not collect any personal information about you through the website, although we may track your use of the website using cookies. We use Google Analytics cookies to track anonymous usage statistics and do not collect any personal information that can be used to identify you. This enables us to understanding website usage to inform improvements to our website.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites you can visit www.tools.google.com/dlpage/gaoptout.
WENP uses third-party services for the processing of data as outlined above. Although efforts have been made to use services that are secure, we do not accept any responsibility or liability for their respective Policies.
WENP makes every effort to maintain the accuracy of the information on our website and in our digital communications but cannot accept responsibility for any loss or damage resulting from use of the information. Our website and digital communications may contain links to external websites managed and maintained by external organisations.